FleetVF Support Center

Create Equipment

1. Go to Equipment
2. Click the + button in the top right
3. Fill in the information:
   • Unit Number
   • Make & Model
   • Equipment type
   • Location
   • Status
4. Click Save

Import Equipment

1. Click Import Equipment
2. Download the CSV template
3. Fill the file with your data (Make and Model in separate columns)
4. Upload the file
5. Verify the mapped data
6. Confirm the import

Manage Meters

• Access equipment details
• Go to the Meters tab
• Update counters (mileage, hours, etc.)
• The system automatically generates maintenance alerts

Create a Work Order

1. Go to Work Orders
2. Click +
3. Select the concerned equipment
4. Choose the type:
   • Depannage Arret (breakdown - stopped)
   • Depannage Marche (breakdown - running)
   • In Progress
   • Open
5. Add a detailed description
6. Assign to an employee if necessary
7. Save

Track a Work Order

• View the work orders list
• Filter by status, equipment, or employee
• Click on an order to see details
• Update the status as you progress

Perform an Inspection

1. Go to Inspections
2. Create a new inspection
3. Select the equipment to inspect
4. Choose an inspection template
5. Fill in all required fields
6. Add photos if necessary
7. Save the inspection

Inspection Templates

• Create reusable templates in Inspection Templates
• Define items to check
• Use these templates to standardize your inspections

Manage Inventory

1. Go to Inventory
2. Add a new item with +
3. Define:
   • Item name
   • Stock quantity
   • Low stock threshold
   • Warehouse
   • Unit price
4. The system automatically alerts you when stock is low

Stock Alerts

• Alerts appear on the dashboard
• Filter by status: Out of Stock, Low Stock
• Create Purchase Orders to restock

Create a Purchase Order

1. Go to Purchase Orders
2. Click +
3. Select a vendor
4. Add items to order
5. Define quantities and prices
6. Choose the currency
7. Submit for approval

Track an Order

• Statuses: Approval, Ordered, Received, Partial
• View order history
• Receive email notifications

Add an Employee

1. Go to Employees
2. Click +
3. Fill in the information:
   • First and last name
   • Email
   • Job Title
   • Department
   • Permissions
4. Save

Manage Permissions

• Define which sections each employee can see
• Control add, modify, delete rights
• Permissions are managed by administrators

PM Templates

1. Create maintenance templates in PM Templates
2. Define recurring tasks
3. Configure intervals:
   • By mileage
   • By usage hours
   • By calendar days
4. Associate the template with equipment
5. The system automatically generates work orders

Automatic Tracking

• The system tracks metrics (meters, hours, days)
• Generates alerts when maintenance is due
• Automatically creates work orders

Generate Reports

1. Go to Reports
2. Select the report type
3. Choose the period
4. Filter by equipment, location, etc.
5. Generate and export the report

Report Types

• Equipment reports
• Maintenance reports
• Cost reports
• Inventory reports

Manage Locations

1. Go to Locations
2. Create new locations
3. Organize your equipment by location
4. Filter equipment by location

Manage Vendors

1. Go to Vendors
2. Add a new vendor
3. Record contact information
4. Associate vendors with purchase orders